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WooCommerce order approval

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The WooCommerce Order Approval plugin integrates seamlessly into your WooCommerce system allowing you to approve or reject all orders placed by customers!



(Store administrator account)
user: demo
pass: demo

(Customer account)
user: demo2
pass: demo



How to automatically update the plugin

To receive automatic updates, simply install and configure the Envato update plugin: https://goo.gl/pkJS33 . The official guide that explains how to configure it can be found in the following link: https://envato.com/market-plugin .

How it works: approval workflow

Once installed and activated, the plugin allows you to reject or approve all orders placed by customers according to one of these two workflows (which you must select via the Settings menu):

  1. Pay and wait for approval: the customer will normally place the order as with any WooCommerce order. The site administrator can last approve or reject the order. In either case, the customer will receive a notification email.
  2. Wait for approval and pay: the customer will place the order without being invoiced. Once the order is marked as approved, the customer must manually pay for it through the order details page.

Approval deadline

Customers (registrants and guests) can track order approval status through a visual timeline displayed on the order details page! Each step text can be personalized via the text menu.

Live update timeline

Order status timeline updates live! This means that the user does not need to manually update the page to know the approval status of the current order!

Time selector option

The plugin gives the possibility to display a time selector in the payment form! This can be very useful for food delivery services!

Email notifications

Whenever the order reaches the Approved or Rejected status, the plugin will send a notification email to the customer. The text of the notification messages can be personalized via the Text menu.

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NOTE: The plugin does not support third party email personalization plugins. The template can be manually edited and copied to the theme folder ({theme_folder} / woocommerce / emails /). The templates are located in the templatesemails folder inside the plugin.

New order statuses

To easily track order approval statuses, will add three new statuses: Awaiting Approval, Rejected, Approved statutes.

The plugin integrates in the new order email sent to the administrator the links to directly approve or reject the order that has just been placed!

Cancellation of order by the customer

In the Options menu, you can activate the option to allow the customer to cancel the order once it has been approved. Cancellation can be done in X minutes, where X can be configured via the option.

Automatic cancellation of the order if not paid

The order can possibly be canceled by the system if, once approved and if it must be paid, the user does not make the payment in X minutes, X can be configured in the options menu.

NOTE: Order cancellation will be made when the user accesses the order details page.

Automatic order approval by payment gateway, shipping method, coupons, products, categories, user role or order subtotal!

The order can optionally be configured to be automatically approved according to the payment gateway, the Delivery methodm, specific products / categories, user roles or order subtotal (sum of the costs of the products excluding taxes)!

To note: The plugin only supports shipping methods set using native WooCommerce features. NO SUPPORT for third-party plugins.

In case of automatic approval by products and categories, the store admin can choose two different strategies:

  1. Manual approval only for selected products / categories: if the order contains none selected products or categories, it will be automatically approved
  2. Automatically approved for selected products / categories: if the order contains at least one of the selected products or categories, the order will be approved automatically, otherwise it will require manual approval by the store manager
L'option d'approbation automatique de la commande pour bons de réduction peut être trouvé lors de la configuration du coupon via le menu WooCommerce -> Coupons -> Coupon


The approval zone template (located in the frontend / approval_area.php file in the plugin folder) can be customized and copied to the theme folder. The file should be stored in the following path {theme_folder}/woocommerce-order-approval/frontend/approval_area.php


The plugin supports the WPML translation plugin. You can then customize and translate the texts via the Special Text menu.

Note on the status of orders

The plugin adds its order statuses: Awaiting Approval, Rejected, Approved statutes. However, the following native WooCommerce statuses will be considered by the plugin as:

  1. Statuses failed, canceled, refunded as Rejected status
  2. Completed, Pending and processing statuses as Approved status
  3. The pending payment status will be considered Awaiting Approval status

This means that the front-end status timeline will show the order as approved, rejected, or pending approval, even if you are using a native WooCommerce status. Note, however, that the approval or rejection email notification will only be sent if the order specifically reaches the Approved or Rejected status.

In case the Wait and pay the workflow was chosen, once the order reaches a status related to approval, can be paid (and possibly canceled) by the customer.

Note on third-party payment gateway plugins

The plugin was designed to work with Woocommerce payment gateways by default. If you are using a third-party payment gateway plugin, it may interfere with the normal WooCommerce payment workflow preventing the plugin from working properly or unexpected behaviors. If in doubt, before purchasing, contact me to try the plugin on a private demo site in conjunction with your third-party payment gateway plugin.


Approval deadline



Approval period – Payment after placing the order and possibility of canceling the order


Approval Time – Rejected Order


Notification email


Order List


Options and texts menu




= 5.3 - 08.05.21 =
* Added option to disable the custom order assignment ('waiting for approval' or 'approved') after an order has been placed

= 5.2 - 08.05.21 =
* Added the new 'wcoa_on_checkout_payment_successful' and 'wcoa_on_checkout_no_payment_needed' filters that allows to alter the order status after an order has been placed

= 5.1 - 05.05.21 =
* Approval links are no longer embedded in case the order has been automatically approved

= 5.0 - 02.04.21 =
* Added new options to customize email sender name and address

= 4.9 - 31.03.21 =
* Automatic approval by order subtotal: is not possible to select the operator (less/more)

= 4.8 - 16.02.21 =
* Added new option to hide the approval area in the thank you / order received page

= 4.7 - 10.02.21 =
* Minor improvement

= 4.6 - 09.01.21 =
* Approval area template can now be copied into the theme folder

= 4.5 - 12.12.20 =
* Fixed an issue due to the Approval/Rejection date was not properly set

= 4.4 - 30.11.20 =
* Added option to include custom order approval message in the approval/reject notification emails

= 4.3 - 24.11.20 =
* Added new automatic approval options: by user role and order subtotal

= 4.2 - 18.11.20 =
* Fixed an issue with WooCommerce 4.7: when selecting the wait for the approval and pay, the checkout was not completing

= 4.1 - 04.11.20 =
* Minor UI improvement

= 4.0 - 17.10.20 =
* The Approval notification email, in case of "pay and wait" workflow, now contains the link to the downloadable content

= 3.9 - 17.08.20 =
* Added option to auto-approve order by product tags

= 3.8 - 15.08.20 =
* Minor UI Improvement

= 3.7 - 08.07.20 =
* [order_id] now invokes the get_order_number() that should be compatible with 3rd party plugin that alters the order id management

= 3.6 - 26.06.20 =
* By default, no notifications are sent to the user for automatically approved orders. An option has been added to disable this behavior

= 3.5 - 05.06.20 =
* Automatic approval via coupon

= 3.4 - 22.05.20 =
* Minor improvement

= 3.3 - 19.05.20 =
* In case of "wait for the approval and pay" workflow is selected, the "pending payment" order status is no longer considered as "waiting for approval" status

= 3.2 - 19.05.20 =
*  Improved cancelled payment management

= 3.1 - 18.05.20 =
* Added option to automatically approve according to the selected products/categories

= 3.0 - 11.05.20 =
* Improved stock management

= 2.9 - 08.05.20 =
* Minor UI improvement

= 2.8 - 07.05.20 =
* Minor UI improvement

= 2.7 - 04.05.20 =
* Fixed an issue that prevented to edit the time set by the user in the admin order details page

= 2.6 - 01.05.20 =
* Fixed an issue due to items stock were reduced even if the order was not payed

= 2.5 - 28.03.20 =
* Added approval by shipping method

= 2.4 - 24.03.20 =
* Fixed an issue due to specific order approval/rejection message was not properly displayed

= 2.3 - 23.03.20 =
* Fixed an issue related to the min and max selectable time

= 2.2 - 29.02.20 =
* Minor UI improvements

= 2.1 - 28.02.20 =
* Fixed an issue that prevents the checkout process to be performed

= 2.0 - 26.02.20 =
* Added option to automatically approve an order according to the payment gateway

= 1.9 - 14.02.20 =
* Fixed an issue due to email approval links were not properly generated
* Minor CSS improvements

= 1.8 - 08.01.20 =
* Fixed an issue related to the [datetime] shortcode

= 1.7 - 03.01.20 =
* Added feature to embed approval and rejection link on the "new order" email sent to the admin

= 1.6 - 21.11.19 =
* Minor UI improvements on Text menu

= 1.5 - 21.11.19 =
* Added option to disable notification emails

= 1.4 - 15.11.19 =
* Added option to automatically cancel the order if it has not been paid in X minutes

= 1.3 - 14.11.19 =
* Minor bugfix

= 1.2 - 13.11.19 =
* Status timeline is now live updated. The user has no longer to update the page to be aware of the order status

= 1.1 - 02.11.19 =
* Typo

= 1.0 - 30.10.19 =
* First release


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